Trello vs Notion: a board, or a workspace you build yourself?

Trello is a finished board product. Notion is a construction kit — you build the board, the properties and the views yourself, and you get docs and wikis alongside. Notion is better for knowledge, Trello for running work day to day.

Which one fits you?

Choose Trello if…

You want a board that works out of the box and needs no maintenance.

Choose Notion if…

You want documentation, notes and databases in one place and enjoy designing your own system.

Consider Akievo if…

You want a real project tool — dependencies, critical path, reporting — with notes built in, and an AI that sets it all up rather than handing you a blank page.

The differences that matter

Notion has no true dependencies

Notion boards can link records, but they don't model blocking relationships or calculate a critical path.

Free plan limits

Notion's free plan is unlimited for one person, but drops to 1,000 blocks once you add a second member. Trello allows 10 collaborators.

Setup effort

A usable Notion project system takes hours to build or a template to copy. Trello is ready in a minute.

Trello vs Notion vs Akievo

"Paid" means the feature exists but needs a higher tier. Data checked September 2026.

Feature	Trello	Notion
Views and planning
Kanban board
Table / grid view	Paid
Calendar view	Paid
Timeline / Gantt	Paid	Limited
Task dependencies
Critical path
Board dashboard and reports	Paid
Eisenhower decision matrix
AI
AI builds the whole plan for you		Limited
AI included in the plan price	Paid	Paid
Manage tasks from ChatGPT
Connect your own AI agents (MCP)		Limited
Platform and pricing
REST API
Webhooks		Limited
Slack integration
Import from Trello		Limited
Free plan available		Limited
Flat price, not per seat

Pricing side by side

Trello

Free$0

10 boards and 10 collaborators per Workspace, no extra views

Standard$5 per user/mo

Unlimited boards, custom fields, more automation

Premium$10 per user/mo

Calendar, Timeline, Table, Dashboard views and AI

Enterprise$17.50 per user/mo

Atlassian Guard SSO, org-wide controls

Notion

Free$0

Unlimited for 1 member; 1,000 block limit with collaborators, 5MB uploads

Plus$10–$12 per seat/mo

Unlimited blocks and file uploads, 30-day history

Business$20–$24 per seat/mo

Full AI, SAML SSO, private teamspaces

EnterpriseContact sales

Audit log, advanced security, workspace analytics

Akievo

Free$0

1 board, 1 workspace, 2 members, 1 AI credit a month

Starter$5/mo

4 boards, 2 workspaces, 2 members, 25 AI credits a month

Pro$12/mo

Unlimited boards, unlimited workspaces, 5 members, 500 AI credits a month

Pro Plus$29/mo

Unlimited boards, unlimited workspaces, unlimited members, 2,000 AI credits a month

Prices checked September 2026 from Trello and Notion. Akievo prices are per account, not per seat. Always confirm current pricing with each vendor.

Where each tool wins

We'd rather you picked the right tool than switched and regretted it.

Trello is the better pick when…

A huge Power-Up marketplace with hundreds of third-party add-ons

Butler automation is more mature than anything Akievo offers today

Backed by Atlassian, so it plugs neatly into Jira and Confluence

Mobile apps are more polished and have been around far longer

Notion is the better pick when…

The best docs, wiki and knowledge base experience of any tool here

Relational databases can model anything you can imagine

Huge template ecosystem and a strong community

One place for notes, docs, meeting records and light tracking

Where Akievo fits

Every view — Kanban, Table, Calendar, Timeline, Dependencies, Matrix and Dashboard — from the $5 plan.

A flat account price instead of per-seat billing, with no seat minimums.

AI that drafts the whole plan: lists, tasks, dates and dependencies, from one description.

Import your Trello boards directly, so switching doesn't mean retyping work.

Manage tasks from ChatGPT or connect your own AI agents over MCP.

Trello vs Notion FAQs

Can Notion replace Trello?

For simple boards, yes. For dependency-heavy project work with reporting, neither Notion nor Trello does it without add-ons.

Which is better value?

Trello Standard is $5 per user monthly on annual billing; Notion Plus is $10. Both charge per person.

Does Notion AI come included?

Full Notion AI lives on the Business plan. Akievo includes AI credits from the Pro plan at a flat account price.

Can I keep my notes if I switch?

Akievo has a built-in notes editor, so documentation can live alongside your boards rather than in a separate tool.

Still deciding? Try the third option

Describe your project and Akievo builds the board, the tasks, the dates and the dependencies. No card needed.

Where Akievo fits: the features behind this comparison

Project timeline & Gantt Task dependencies AI board generator MCP project management Critical path

See all Akievo features

Keep comparing

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See the full comparison table