Why people look for a Notion alternative
These are the limits teams run into most often. None of them make Notion a bad tool — they just aren't a good fit for everyone.
You build the project tool yourself
The free plan changes with a second person
Full AI now sits on Business
Large databases get slow
Akievo vs Notion, feature by feature
"Paid" means the feature exists but needs a higher tier. Data checked September 2026.
| Feature | Akievo | Notion |
|---|---|---|
| Project delivery | ||
| Kanban board | ||
| Table view | ||
| Calendar view | ||
| Timeline / Gantt | Limited | |
| True task dependencies | ||
| Critical path | ||
| Eisenhower decision matrix | ||
| Board reporting and PDF export | ||
| Notes and docs | ||
| Rich text notes editor | ||
| Nested pages and wikis | ||
| Relational databases | ||
| Templates | ||
| AI and pricing | ||
| AI builds the whole plan for you | Limited | |
| AI included in the plan price | Paid | |
| Manage tasks from ChatGPT | ||
| Connect your own AI agents (MCP) | Limited | |
| Flat price, not per seat | ||
Pricing side by side
Akievo
1 board, 1 workspace, 2 members, 1 AI credit a month
4 boards, 2 workspaces, 2 members, 25 AI credits a month
Unlimited boards, unlimited workspaces, 5 members, 500 AI credits a month
Unlimited boards, unlimited workspaces, unlimited members, 2,000 AI credits a month
Notion
Unlimited for 1 member; 1,000 block limit with collaborators, 5MB uploads
Unlimited blocks and file uploads, 30-day history
Full AI, SAML SSO, private teamspaces
Audit log, advanced security, workspace analytics
Notion's lower price in each band is the annual rate. Akievo's $5–$29 plans are for the whole account regardless of how many people use them (within the plan's member limit). Prices checked September 2026 from Notion's pricing page. Always confirm current pricing with them.
Where Notion is still the better choice
We'd rather you picked the right tool than switched and regretted it.
Moving from Notion
Most teams keep Notion for documentation and move project execution into Akievo, where deadlines, dependencies and reporting are first-class.
- 1Export the Notion database as CSV from the ••• menu
- 2Create an Akievo account and a board for the project
- 3Import the CSV and map the status property to lists
- 4Keep long-form docs in Notion, or move short ones into Akievo Notes