The Todoist alternative for when a list becomes a project

    Todoist is a superb personal task manager. Akievo picks up where it stops: boards, timelines, dependencies, reporting and an AI planner that writes the project for you.

    Why people look for a Todoist alternative

    These are the limits teams run into most often. None of them make Todoist a bad tool — they just aren't a good fit for everyone.

    Five projects on the free plan

    Todoist Beginner allows 5 personal projects and 5 collaborators per project, which a busy year uses up quickly.

    No timeline, Gantt or dependencies

    Todoist models tasks, sub-tasks and due dates. There's no schedule view, no dependency model and no critical path.

    Calendar layout is a Pro feature

    Calendar layout, reminders, filters and file uploads require Pro at $7 a month, or Business for team workspaces.

    Built for individuals first

    Team collaboration works, but shared workspaces, roles and board reporting are what Business is for.

    Akievo vs Todoist, feature by feature

    "Paid" means the feature exists but needs a higher tier. Data checked September 2026.

    FeatureAkievoTodoist
    Views and planning
    Task list
    Kanban board
    Calendar viewPaid
    Timeline / Gantt
    Task dependencies
    Critical path
    Board dashboard and PDF reports
    Eisenhower decision matrix
    Personal productivity
    Natural language task entryLimited
    Recurring tasks
    Karma and streaks
    Offline mobile appLimited
    AI and teams
    AI builds the whole plan for you
    AI assistant inside the boardLimited
    Manage tasks from ChatGPT
    Shared team workspacesPaid
    Flat price, not per seat

    Pricing side by side

    Akievo

    Free$0

    1 board, 1 workspace, 2 members, 1 AI credit a month

    Starter$5/mo

    4 boards, 2 workspaces, 2 members, 25 AI credits a month

    Pro$12/mo

    Unlimited boards, unlimited workspaces, 5 members, 500 AI credits a month

    Pro Plus$29/mo

    Unlimited boards, unlimited workspaces, unlimited members, 2,000 AI credits a month

    Todoist

    Beginner$0

    5 personal projects, 5 collaborators per project, 3 filters

    Pro$7/mo or $60/yr

    300 projects, calendar layout, reminders, file uploads

    Business$8–$10 per user/mo

    Team workspaces, roles, shared projects, admin tools

    Todoist updated Business pricing in December 2025. Akievo Starter is $5 a month for the account, which already includes Timeline, Gantt and dependencies. Prices checked September 2026 from Todoist's pricing page. Always confirm current pricing with them.

    Where Todoist is still the better choice

    We'd rather you picked the right tool than switched and regretted it.

    The fastest task capture anywhere, especially natural language dates
    Excellent offline-capable mobile and desktop apps
    Karma, streaks and daily goals genuinely build habits
    Beautifully simple for personal task management

    Moving from Todoist

    Plenty of people keep Todoist for personal capture and use Akievo for anything with a deadline, a team or moving parts.

    1. 1Export each Todoist project as CSV from the project menu
    2. 2Create an Akievo account and a board
    3. 3Import the CSV — sections become lists and tasks become cards
    4. 4Add dates and dependencies, or describe the goal to the AI planner

    Todoist alternative FAQs

    Is Todoist good for project management?

    It's excellent for personal tasks and light shared lists. It has no timeline, Gantt, dependencies or project reporting, so multi-stage projects outgrow it.

    What's the best Todoist alternative for teams?

    Akievo gives you shared boards, roles, comments, notifications, Timeline, dependencies and reporting from $5 a month for the whole account, rather than per user.

    Can I import my Todoist projects?

    Yes — export a project to CSV and import it into Akievo. Sections become lists and tasks become cards with their due dates.

    Does Akievo have recurring tasks?

    Yes, cards can repeat on a schedule and regenerate when completed.

    Try Akievo free

    Describe your project and Akievo builds the board, the tasks, the dates and the dependencies. No card needed.

    The Akievo features behind these differences

    Project timeline & GanttTask dependenciesAI board generatorAI project planner
    See all Akievo features

    Compare Akievo to other tools

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